SAVING TO YOUR SERVER SPACE ON MACS

When saving files, you always want to make sure that they end up in your server space and not on your desktop. Just a reminder, your server space is your username with a $ on the end of it, i.e., lupok$. When you log onto your computer with your username/password, your server space gets mounted in the upper right-hand corner and looks like this (except it will have your username followed by the $):

As with any technology, there are multiple ways to perform tasks. Listed below are two of the most common ways to save a file(s) to your server space.

OPTION 1:

If you are using a software application like Microsoft Word, you will need to:

1.     Go to File – Save As in the menu toolbar along the top of your screen. The following menu will appear:

2.     The first thing you need to do is to name your file where it says Save As. Try to name your file no more than 12-15 characters long in small case using only alpha (abc) or numeric (123) characters. Spaces, punctuation, dashes or other characters, i.e., “ / \ : < > ? ! . , etc. should never be used. Do not change the extension on the file, i.e., .doc, .ppt, .jpg, .gif, etc.

3.     Next you need to click once on the located right next to where you named your file. When you click that down arrow button, the following menu will appear:

You will notice that the file has been named animals.docx in this example. If the file were to be saved at this very moment, it would not save to my server space because that is NOT the default location. Instead, the file would save onto the hard drive of the computer being used in a documents directory. This is not a good idea, because if your computer has to be replaced for some reason, that file would be lost. Remember, the goal is to place all files on your server space.

4.     To save the file in your server space, you need to double click on the first line under the SHARED option along the left-hand side. Notice that it is called the first option. The first option should start with sunstaff….. sometimes it will start with the numbers 10.10….. When you click once on first item under SHARED you should see your username with a “$” at the end, this is your server space(as shown below):

5.     You need to click on your username$ once and the following will appear:

Now if you were to hit save at this very moment, the file animals.docx would be saved in your server space. The only other thing you need to consider when saving at this point is if you want to save the file with a different compatibility format. All Teacher Computers at HA, HE, HO, PR & WM have MS Office 2008 as well as all computers in the Media Centers & Computer Labs at HA, HE, PR & WM. Most other computers in the district are still using older versions of MS Office. Therefore, you should consider saving your file with a different format.

6.     To do this, press the down arrow key on the Format option which is located in the middle of the menu that will already be present on your screen. The following drop down box will appear:

7.     The option you will most frequently choose is the first option under Common Format – Word 97-2004 Document (.doc). Simply choose this option and this is what your menu box will now look like:

8.     Now you are all set to hit Save. In this example, this means the file name is animals.doc. It is going to be saved on lupok$ server space and it is compatible with all Word formats from 97-2004 as well as Word 2008.

I’m sure you are thinking, WOW, that was a lot of steps! It really isn’t, but it’s important to slowly walk you through the steps to make sure you understand how to properly access your server space. Like all other changes, it always seems to be overwhelming at the beginning, but it will become second nature to you within a couple of days.

OPTION 2:

Let’s say you already have some files saved and sitting on your desktop like this:

You can move the file labeled “AppleServerList” by simply dragging the file to your server space – in this case lupok$. This will make a copy of each file that currently exists on your desktop and place it into your server space. Just don’t forget to clean your desktop by moving those files to the trash once they have been copied to your server space. Other places you may have files you want to save would be in Documents, Pictures, or Music Folders. To locate these folders, open Macintosh HD on your Desktop:



Once Finder is open you will see along the left hand side a little house with your username on it. Notice that there isn't a $ on the end of it. This is where your files are located on your computer. You want to back these up to your server space.



To do that simply open up your server space, in my case it's the lupok$ and drag files into it.

If you need further assistance please submit a helpdesk ticket and the Technology department will help you back up your files.